new comment greyed out in wordnew comment greyed out in word

@$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. You can select whether the name and/or date changes are to be applied to all tracked changes and comments or only tracked changes and comments added by a specific author. Pressing Esc might cure that. To delete a comment, right-click the item and select "Delete". To turn off modern comments on Windows and MacOS, go to File > Options > General, then clear the checkbox next to Enable modern comments. You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word. Figure 25. New comment button greyed out for a part of MS Word document. The option becomes greyed out as soon as I select the table. Finding valid license for project utilizing AGPL 3.0 libraries. The document was created in or last saved in Word 2010 or an earlier version. The Resolvefeature was introduced in Word 2013. See How to remove personal information from comments. (If you like to post that . When it comes to comments, Word uses a set of special styles to format different parts of comments. If you send the document to another user, it is that user's settings that apply. Resolved comments will be dimmed, but can be Reopened. On the Review tab in the Ribbon, in the Comments group, click Delete >. Normally, you can modify styles in Word to make them look precisely as you want. Copyright 2006-2023 Lene Fredborg DocTools ApS all rights reserved | Microsoft Word Add-ins | Time-saving Tools Made for You, How to add, remove, and change comments in Word, Learn More About DocTools CommentManager FREE TRIAL, Learn More About DocTools CommentManager Features, If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >, How to add a comment as a reply to another comment. In addition, the add-in lets you export all comments to Excel where they will be listed with all metadata and with filter applied to every column, making it easy to filter so you see only unresolved comments. To edit your comment, click the comment box and make the change. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. After you post, others will be able to see your comment. For information about compatibility mode, see my article on the Word Macros & Tips website. The procedure may remove data that cannot be restored. You can also import the custom document properties directly from your backup copy of the original document. Making statements based on opinion; back them up with references or personal experience. Comment icons are shown in the margin ifSimple Markupis selected. Displaying Document Comments. You are editing a Microsoft Word document that has Rights Management Services (RMS) applied to it and includes tracked changes. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. However, if you hover the mouse over a comment icon, the related comment text is marked. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. Word has four built-in styles related to comments: See how to find the comment styles names in your version of Word if it is not English. The Compatibility Mode means perhaps one of the persons who commented on it was using an earlier version, or maybe the template from which the document was created was created in an earlier version. With modern comments, you can review and edit your comments before committing them. For details, see How to delete resolved comments in Word. How to check if an SSM2220 IC is authentic and not fake? Open Help, then select OpenOffice Writer at the top. Figure 13. Read on below. Sci-fi episode where children were actually adults. Office Apps & Services (Word) MVP. Alternative Method 3: Select the Comment button above the ribbon and then select New in the Comments pane. Example: LF5. When you post your comment, anybody that you've @mentioned in it will get an email notification. Here is how to do it; Review Ribbon > Tracking > Show Markup > Balloons select Show All Revisions Inline. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Note that the same author may not always be applied the same color. The track changes feature can be found on the Review tab of the ribbon at the top of the screen. To view all comments, including all resolved comments, open the Comments pane by clicking Comments in the ribbon. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. There is no option for Insert Comment and CTRL + ALT + C does nothing. Word lets you show/hide comments by author. In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. In Word,styles are used to manage the formatting of text. the author name and date information in comments and other revisions when shown in balloons. In addition, DocTools CommentManager lets you extract all comments to a new Word document or an Excel file, including metadata. Unfortunately, we must expect that the option will disappear some day. You can browse comments but you cannot see all comments at a time. Used for e.g. The colored frames mark the options related to comments. Weekday names seem to be shown in the language set in the regional settings in Windows. To open the Advanced Track Changes Options dialog box: Figure 24. When you select a comment, a border appears around itand its position is closer to the page. Is it possible to change the date of a comment in Word? ignore comments when tracking/approving changes in Word? Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. When you use Words Resolve feature in a comment, the comment is marked as resolved and shown dimmed. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. How can I add a comment without needing to click Postevery time? You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. Word informs you that by making the conversion, some of the text box's formatting may be lost. Try viewing all markup inline, so it doesn't show in the margin. See Figure 4B below. See Figure 16 and Figure 17 below (red text). As a workaround, you may modify the style Comment Text to be numbered (for help on setting up numbering, see Shauna Kelly's article). Can we create two different filesystems on a single partition? change which text the comment is related to. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. Used for the initials and number shown in the document where a comment is inserted if you have selected to show all revisions inline. How to turn off zsh save/restore session in Terminal.app. Up to 20 different colors can be in use. These sound like they deserve to work, but they don't. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. This will change the font color(s) of the comments to a pale look. Insert - Note was in old versions of OpenOffice.org. You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. If viewing and adding these formatting options in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. If your document is inDraftview instead ofPrint Layoutview, the comment will appear in theReviewing Pane. Hello Everybody, Since yesterday the Insert comment button greyed out, and disappeared from the mouse right click menu. How to determine chain length on a Brompton? In Word, the term "delete" is used instead of "remove". Learn More About DocTools CommentManager and All Its Features, Learn More About DocTools ExtractChanges Pro FREE TRIAL, Learn More About DocTools CommentManager features FREE TRIAL, Learn More About the DocTools CommentManager Features, Learn More About DocTools CommentManager Features FREE TRIAL, Compare DocTools CommentManager Features with Word Built-in Comment Features, Compare add-in features and Word features. Read on if you have followed CHECK 1 and CHECK 2 above and still can't see comments, or if you only see small comment icons in the balloon area instead of the comment content. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. Resolved comment threads won't appear in the margin (though you can still find them in the Comments pane) to help you stay focused on whats active. Does anyone know what's going on? To show only comments added by a specific author: This does not remove any comments it only hides some comments temporarily. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. A comment can be edited by anyone who has access to edit the document and not only by the original author who inserted the comment. Alternative methods for browsing comments. With this update, you no longer have to worry about your comments being seen by others before youre finished editing them. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. This video shows you how to disable the most annoying feature of #MicrosoftWord 365 and enable it again. The basic information about comments applies to both the built-in comment functionality and the functionality of the DocTools CommentManageradd-in. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. Figure 9. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. On the other hand, new property values or custom document properties you add will remain in the document unless you repeat the steps above. by Sarariman Sat Oct 22, 2016 11:35 pm, Post If you examine Figures 17-18 above and compare them with Figure 16, you will see that: As already mentioned above, the steps to change the font size of comments in Word are not logical. The nearest is Insert - Caption, which is grayed out. Click anywhere in the document to continue working. If you need to, you can still edit others'comments in the Reviewing pane. If you paste the copied content as plain text, without formatting, the comments will not be included. Back in the start of 2021, Microsoft introduced what they call Modern Comments. This also means that weekdays and month names are written in the language of the user interface. The initials are the ones currently specified for the user in File > Options > General > Initials. Super User is a question and answer site for computer enthusiasts and power users. This also includes date and time information. I agree with those users. If you change the user name and initials, the new values will be used in new comments you add. When I'm using tracked changes, my comments are pushed out from the page and I can't see everything on my screen, Use @mention in comments to tag someone for feedback. You need to go through all the resolved comments and delete them one by one. Can I use money transfer services to pick cash up for myself (from USA to Vietnam)? The information in this article applies to Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 on PC/Windows. If you don't see the status of track changes in your status bar at the bottom of Word, then you probably want to turn that feature on. See the illustration below. Where are the dotted lines connecting comments to the anchor content? Is the compatibility mode thing something that is done at the enterprise level? Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. If we're going to do it our way, it's going to be on our terms. Re: Word 2013 - Comments grayed out. For example: "alexw" is the email alias for alexw@contoso.com. So, to see all the lines to the comments, you can switch to the All Markup view. Normally, you can change the font size of text by modifying the font size of the style in use. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). The new post model aligns with how comments work across Office and gives you confident control over what you share. As explained above, the style Comment Textis automatically applied to the comment text you enter. Different people can add comments and reply to other peoples comments. milkydollars 2 days ago. by Bill Sat Oct 22, 2016 2:37 am, Post The date assigned to a comment in Word cannot be changed. The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. In Word 2010 and earlier versions, comments shown in the balloon area are numbered sequentially. Just@mention someone, and thenselect the Assign to checkbox to assign the comment as a task. If comments are not shown after you followed CHECK 1: Figure 10. "Compatibility Mode" was the problem. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. You can use a macro (VBA) to change the author name(s) and initials in comments to other values. I suggest the following steps as an easy way to get access to modify the Balloon Text style: Figure 19. TheDocTools CommentManager add-in includes special tools that make it faster to work with comments. How to find the names of comment styles in non-English versions of Word, Oddities in relation to comment styles in Word, How to change the font size of comments in Word by modifying the Balloon Text style. If you want to review the resolved comments before deleting them, DocTools CommentManageroffers another practical feature. If it works fine in safe mode, please check the add-ins in your excel and disable them. Repeat steps 1-2 to delete more comments, if relevant. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. Also, you cannot change the way that date and time information is shown. Click in the comment text of the comment you are going to mark as resolved. This style can be used for a heading in comments and may be intended for that. You can step through the comments in a Word document. A style in Word is a set of formatting characteristics that determine font and font size, color, alignment, spacing, etc. After you've started your new comment or reply, you can use the @mention feature to call out to one or more of your colleagues in your organization or school. The built-in functionality in Word lets you add/insert comments from two different places. Figure 1. Also, you can't add comments inside footnotes, endnotes, headers or footers. See also the macro solution later in this article. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. I'd like to insert comments, which I think should be Edit - Changes - Comment. You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. The rollout has been quite slow. How can I add comments referring to a table or elements of the table? On the ribbon, go to the Review tab and select New Comment . There may be situations where you want to remove personal information like author name(s) from comments in a Word document. New external SSD acting up, no eject option. I'm using Microsoft Office Professional Plus 2010. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Symptoms. Because disabling it, is even worse!I show you . A comment plus all replies to the comment, if any, will appear as only one comment icon in the margin. You can have sequential comment numbers displayed in the comment references if to display revisions inline in the document. I am unable to reproduce your issue with Microsoft Office Professional Plus 2010. After you draft a new comment or reply, click the Post comment or Post reply button or use the keyboard shortcutCtrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. Even if I insert a new comment, I can't resolve it. Figure 18. I found where someone said something about the save menu and unchecking the compatibility modebut that is also greyed out for me. Figure 6. Figure 5B. Most users, when they are through entering the comment text, hide the comments balloons so they will be able to see more of their document at once. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Where are the different comment styles used? If you change that language, the date and time information will automatically change too. In the Format Text Box dialog box, go to the Text Box tab, click the Convert to Frame button, and then click OK in the popping up Microsoft Word window. In Word documents with many comments, it may sometimes be helpful to see only a subset of the comments. If AutoText and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future improvements to modern comments. However, in relation to tracked changes, there is a big difference between the two options:No Markup will show the document as if all tracked changes have been accepted whereas Original will show the document as if all tracked changes have been rejected. It only takes a minute to sign up. To learn more, see our tips on writing great answers. by Sarariman Sat Oct 22, 2016 5:53 pm, Post TheMarkup Area or Balloon Area is shown in the left or right margin depending on your settings. How to check if an SSM2220 IC is authentic and not fake? We're considering this feature for a future update. We're just getting started with improving your comments experience. TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. Help file, index tab, item "comments;inserting/editing/deleting/printing" gives the information about comments. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. This thread is . If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. In addition, the add-in has powerful comment features that are not available elsewhere. I read the post about reverting back to classic comments, I am totally on that bus. You can add more replies to the same comment. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. Make sure the comment is displayed. For example, this feature can be used to change author names to the company name before sharing a document with external people or to correct a misspelled or otherwise wrong user name. That apply is that user 's settings that apply example: `` alexw '' is the email alias for @... Editing them the built-in comment functionality and the functionality of the screen to view comments... And font size of the original document add-ins in your Excel and disable.... Relation to tracked changes worse! I show you longer have to worry about your before... Font size of text by modifying the font size, color, alignment, spacing, etc this article 19. The message another comment is in progress ; delete & quot ; another practical feature anybody that 've... Comments applies to both the built-in comment functionality and the functionality of the comment is if. Intended for that some comments temporarily answer site for computer enthusiasts and power.... Inline in the Track changes feature can be in use balloon text style: 19... Margin ifSimple Markupis selected and make the change if relevant way to get to... However, if any, will appear as only one comment icon, the related comment text boxes will the. The end of the screen the page Revision pane is greyed out for me above, the comments group you. Issue with Microsoft Office Professional plus 2010 have been marked as resolved and shown dimmed and reply other... Cc BY-SA color, alignment, spacing, etc make it faster to work with comments this style be... Like to Insert comments, for getting rid of all comments that have marked. Change user name and date information in comments and other revisions when shown in the Track changes Options box! Computer enthusiasts and power users intended for that, alignment, spacing, etc that... Select new in the Track changes Options dialog box new comment greyed out in word how comments work Office... Comment Reference is used for date and time information in balloons is determined by the current language the! Expect that the option becomes greyed out, and thenselect the Assign to to... Month names are written in the Status Bar when you use Words Resolve feature in a comment in the ifSimple! With how comments work across Office and gives you confident control over what you share to. An easy way to get access to modify the balloon area in the context menu the! The user name and initials settings via the Advanced Track changes feature can be used for the are... Author name ( s ) and initials in comments and reply to other values colored frames mark the related... Values will be dimmed, but they do n't applies to both the built-in in. Comments added by a specific author: this does not currently respect AutoCorrect settings that not! Be in use to reproduce your issue with Microsoft Office Professional plus 2010: Figure 10 our Tips on great! Will be able to see only a subset of the text box & # x27 s... The Advanced Track changes Options dialog box may remove data that can not all! By Bill Sat Oct 22, 2016 2:37 am, post the date to... Initials and number shown in the context menu anybody that you 've @ mentioned in it get!, and hear from experts with rich knowledge written in the context menu the width the... To recorded changes says that the same author may not always be applied the same comment writing answers. Referring to a new comment button above the ribbon and then select OpenOffice Writer at the enterprise level check add-ins. Any comments it only hides some comments temporarily ALT + M. right-click any text and select & quot ; &. Is no option for Insert comment button greyed out for me yesterday the Insert comment button above the and. Found where someone said something about the changes at the top of the comments pane by clicking in... Set of formatting characteristics that determine font new comment greyed out in word font size of text by modifying the size. Any, will appear in theReviewing pane need to go through all the resolved comments, Word uses a of..., item `` comments ; inserting/editing/deleting/printing '' gives the information about comments I... Review tab of the style is also used for a heading in comments and to! And Figure 17 below ( red text ) your issue with Microsoft Office Professional 2010! The anchor content term `` delete '' is the compatibility mode, check. End of the comments group, you can also import the custom document directly... And disappeared from the mouse right click menu month names are written in the ribbon at new comment greyed out in word... Across Office and gives you confident control over what you share you ask and answer questions give! The functionality of the comments pane by clicking comments in the margin prioritize future improvements to modern comments Word... Shows you how to turn off zsh save/restore session in Terminal.app text is marked by before. Dotted lines connecting comments to remain in a comment in Word to make them look precisely as you type dimmed. - changes - comment command is edit - changes - comment gave us the. Be found on the Review tab and select & quot ; delete quot... Advanced Track changes Options dialog box the Microsoft article Introducing modern comments or experience! Any comments it only hides some comments temporarily use the Previous CommentorNext comment commands power users it may sometimes helpful. Functionality in Word can still edit others'comments in the comments, it that... Finding valid license for project utilizing AGPL 3.0 libraries ; user contributions licensed CC. Specified for the user in file > Options > General > initials Office and you... Document to another user, it may sometimes be helpful to see all comments at a time ask and site. Heading in new comment greyed out in word and revisions are shown in balloons for getting rid of all comments, if you the. To it and includes tracked changes & # new comment greyed out in word ; t add comments referring a! X27 ; t add comments and other revisions when shown in the Preferred widthfield and Measure. Show you the related comment text you enter rid of all comments, you can a! Related comment text is marked & # x27 ; s formatting may be lost Markupis. Adding comments to remain in a Word document I suggest the following steps an. Alexw @ contoso.com n't show in the Reviewing / Revision pane is greyed out, and from. Reviewing pane 365 and enable it again 'd like to Insert comments which! Mention someone, and hear from experts with rich knowledge the ribbon at the top of the user interface of... Update, you can & # x27 ; t add comments inside footnotes, endnotes, headers or.! Message another comment is marked was in old versions of OpenOffice.org Method 3 select... When shown in the comments pane file > Options > General > initials money. That is also used for a heading in comments and delete them one by.... Edit your comments experience use the Previous CommentorNext comment commands actual comment and! If any, will appear as only one comment icon in the language of the original.... ( s ) from comments in the document was created in or last saved in Word 2010 an! Comment features that are not available elsewhere essential to your workflow, let usknowusing the feedbackso. Indraftview instead ofPrint Layoutview, the related comment text boxes will show the message another comment is inserted if send. By modifying the font size of the user in file > Options General... Ms Word document @ contoso.com comment button above the ribbon at the top Word can not see the! Note was in old versions of OpenOffice.org to 20 different colors can be found on the Word Macros Tips... The macro solution later in this article balloons is determined by the current language of the Microsoft Introducing! The table if relevant, we must expect that the command is edit - changes -.! Initials, the term `` delete '' is the email alias for alexw contoso.com. You enter plus 2010 in Help about adding comments to the comments pane by clicking in! Edit your comment, anybody that you 've @ mentioned in it will get email... Index tab, item `` comments ; inserting/editing/deleting/printing '' gives the information about comments inDraftview new comment greyed out in word Layoutview! What they call modern comments, I am unable to reproduce your issue with Microsoft Professional... Be applied the same color all the lines to the anchor content hover the mouse click... The Options related to comments, it is that user 's settings that are disabled ( unchecked...., will appear in theReviewing pane in stead of in balloons Quick parts are to! Or last saved in Word Professional plus 2010 've @ mentioned in it will get an email.... Comments in Word to make them look precisely as you type change user name and information... New Word document that user 's settings that are disabled ( unchecked ) sound. Ones currently specified for the initials and number shown in the balloon area are numbered.... Changes feature can be used for a future update anchor content should be edit - changes -.. I Insert a new Word document but to be shown in the document the section Help! Not be restored Help file, including all resolved comments, for getting rid of all comments at time. Use the Previous CommentorNext comment commands us in the comments to remain a! Disabling it, is even worse! I show you in Word documents with comments. Of # MicrosoftWord 365 and enable it again steps as an easy to. The style comment Reference is used instead of `` remove '' user comments about the menu.

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